How It Works Hero — Event Media & AI Recognition

How PixLens Works — Step-by-Step

From Upload
to Delivered.

Photographers upload. Attendees scan a QR code. Our AI does the rest — matching every face to every photo in under 50 milliseconds.

< 50ms

AI Match Speed

10M+

Photos Delivered

3 min

Full Setup Time

AI Matched in

< 50ms

Live Recognition

512-D Vectors

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Step 1 · Organizer

Organizer
Workflow

Everything a photographer or event organizer needs — from event creation to post-event archiving — in one seamless workflow.

Organizer managing event on PixLens dashboard

Setup Time

3 min

Create Your Event

Set up your event in under 3 minutes — add the name, date, venue, and branding. PixLens generates a unique event link and QR code instantly.

Configure Settings

Choose your watermark, custom domain, gallery privacy, download permissions, and notification preferences — all from one clean dashboard.

Upload Photos Live

Photographers bulk-upload during or after the event. PixLens processes every photo in real time — detecting, indexing, and vectorizing every face automatically.

Share QR Code

Print the auto-generated QR code on entry passes, screens, or banners. Attendees scan it to register and receive their personal gallery link.

Monitor Analytics

Track photo views, downloads, QR scans, attendee reach, and engagement in real-time from your organizer dashboard.

Export & Archive

Export full attendee data, download all photos in bulk, archive the event gallery permanently, or schedule auto-deletion for privacy compliance.

Step 2 · Attendee

The Attendee
Journey

No app. No account. Just a selfie — and every photo you're in lands in your hands within seconds.

Scan QR Code

Attendee scans the event QR code at entry — via phone camera or a kiosk. Takes under 5 seconds.

Upload a Selfie

One quick selfie. That's it. PixLens extracts the face vector — no account, no app install needed.

AI Finds Your Photos

PixLens searches across thousands of event photos instantly, matching your face vector in under 50ms.

Receive Your Gallery

A private gallery link arrives — all photos with your face, ready to view, download, and share.

Save & Share

Download full-res photos or share directly to Instagram, WhatsApp, and more — no friction, no signup wall.

Attendee using PixLens on phone at event

Time to Gallery

< 60s

No App Needed

0 installs

Step 3 · AI Engine

AI Matching
Process

Under the hood — how we match one face across 25,000 photos in under 50 milliseconds.

Match Speed

< 50ms

Vector Dimensions

512-D

Photo Ingestion

Bulk upload via web or API. JPEG/PNG/HEIC supported up to 50MB each.

Face Detection

OpenCV detects every visible face in every photo — including group shots.

Vector Encoding

Each face is encoded into a 512-dimensional feature vector using our deep learning model.

Cosine Similarity Match

Attendee selfie vector is compared against all event vectors using matrix cosine similarity.

Sub-50ms Delivery

Matched photos are bundled into a personal gallery and delivered within 50 milliseconds.

Privacy Purge

Selfie vectors are immediately discarded after matching — zero biometric data retained.

Step 4 • Event Timeline

How the Timeline Works

From setup week to live matching & post-event reporting — step by step event lifecycle.

01T-7 DAYS TO T-1 DAY

Pre-Event Setup & QR

Configure event branding, generate entrance QR codes, issue photographer upload credentials, and brief your team.

02EVENT DAY LIVE

Live Camera Ingestion

Photographers stream RAW & JPEG photos live from the venue. Every photo is indexed by our GPU vector engine in sub-50ms speed.

03DURING EVENT

Instant Guest Delivery

Attendees scan the event QR, snap a 1-second selfie on mobile browser, and instantly receive their personal matched photo gallery.

04POST-EVENT +24HRS

Analytics & Archiving

Review live engagement stats, export sponsor ROI reports, and automatically archive or purge photos per privacy policies.

Step 5 · Best Practices

Best
Practices

Pro tips from 10,000+ events — maximize photo matching performance, attendee experience, and gallery quality.

Professional photographer capturing best shots at event

Do These ✓

Upload photos in batches of 500+ for best performance
Shoot in good lighting — AI accuracy improves 40% in bright conditions
Use RAW → JPEG conversion before upload for optimal file sizes
Place QR codes at eye level at every entry point
Brief photographers to capture multiple angles of key moments
Enable real-time upload mode during large events

Avoid These ✗

Don't upload blurry or heavily filtered photos
Avoid embedding watermarks before upload — apply after
Don't share the admin link publicly — use attendee QR only
Avoid uploading duplicate photos — it slows processing

Pro Tips

Burst mode shooting captures 3x more candid expressions per attendee
Upload the first 200 photos before attendees arrive for instant initial matching
Test QR scan on both iOS and Android before the event goes live
Place QR code signage near high-traffic areas like entry gates and food counters

Step 6 • Product Demo

See PixLens Features in Action

Watch our 8-minute interactive product walkthrough demonstrating event creation, live photo ingestion, and instant guest matching.

2:15 Min HD Walkthrough • Intro & Overview

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